Empowering IT Support to Deliver Efficiency, Reliability, and Satisfaction Across Every Interaction
Office IT relocations in the modern era are increasingly complicated. As you try to assemble a new office, you’re also attempting to reorganize an IT infrastructure with zero-sum for downtime. With the pressing concerns inherent in this project, it can be easy to overlook things — potentially creating headaches for you when you relocate. For whatever reasons you are moving, it is important to plan how your business operations will continue uninterrupted. The clear and comprehensive extension of IT services is necessary for business continuity. This is true not only for IT concerns but also for more mundane issues like office supplies.
Companies planning a new office should really consider hiring the help of an IT service firm with a successful track record of office IT relocations. This approach not only saves time in the planning but also reduces significant risks of IT issues after the initial move.
You want a smooth expansion into your new office space. You can almost always execute a move with smooth sailing when you plan for and carefully execute the right solutions with your best interest in mind. How much space will you need? Determine how many power outlets you need and how many you have. These task examples provide you with the ability to plan your office move.
Using a checklist will help you remember what should be done before you move your office. For instance, you should determine whether your current equipment meets your business needs. If new office equipment is needed, prepare a funding plan before relocation. Also, you need to create a communication system that will continue to operate during the transition process and secure your information by backing it up.
Before going to your next location, first, evaluate your situation. It’s best to start preparing for the move early. Some things you’ll need to be doing:
First, determine your cabling requirements for the new location so you can begin to plan the network layout and design. This will involve deciding the best way to configure your network to support the required applications and users.
In addition, you should also work on migrating your applications and data to the new location. This can be a time-consuming process, but it’s important to ensure that all of your data is migrated successfully to avoid any loss or interruption to your business operations.
Finally, you should also plan for the inevitable disruption during any office move. Create contingency plans to ensure that your business can continue to operate as normal, even if there are some disruptions to your IT infrastructure.
When you are ready to visit a site, it is a good idea to assemble your own checklist of things to take note of so you can have them ready for your visit. Items to cover on this list could include:
You will want to take inventory of what you have, assess your needs, and then make decisions accordingly.
Inventory
Start by taking inventory of your IT equipment. This will include everything from the servers and networking equipment in your data center to the computers and printers in your office. Make a list of each piece of equipment and its specs, including the make, model, and age.
Assessment
Once you have an inventory of your IT equipment, you will need to assess your needs. This will include looking at your current and future business needs, as well as your budget. You may need to upgrade some of your equipment to keep up with current technology standards or to handle increased demand.
Decisions
Based on your assessment, you will need to decide what to keep, what to upgrade, and what to replace.
Once you’ve determined the needs of your business, it’s important to assess the communication and telecommunication options available to you. There are a variety of communication and telecommunication options available for office IT relocations, including:
Each option has its benefits and drawbacks, so it’s important to evaluate which option will work best for your business.
Choose a Communication & Telecommunication Solution
After assessing your business needs and the available communication and telecommunication options, it’s time to choose a solution. There are a variety of solutions available, so it’s important to find one that meets your needs and fits within your budget.
The network and data security should be planned to ensure that the new office can be set up securely. The network should be set up with firewalls and other security measures to protect the network from unauthorized access. The data should be backed up and encrypted to protect it from being accessed by unauthorized individuals.
The first step is to map out the network and identify the different types of devices connecting to it. Next, you will need to decide on the level of security you need for your office.
There are a variety of security options available, from basic passwords to more sophisticated methods like biometric authentication. Whichever option you choose, be sure to make sure that all employees are familiar with the security procedures and that they comply with them.
Another important consideration when setting up a new office network is the type of internet connection you will be using. If you are using a wired connection, be sure to plan out the cabling layout and make sure there is enough bandwidth for all of the devices.
Beyond these items, you will want to consider the following to support your move.
Creating the perfect conference room requires thoughtful planning, practical design choices, and strategic use of technology to ensure meetings are productive, engaging, and professional. At Network Right, we specialize in providing tailored solutions to build conference rooms that perfectly match your organization’s needs. This comprehensive guide outlines the key elements involved in setting up an ideal conference space.
Identify your primary meeting needs to determine the optimal layout and seating capacity:
Our experts at Network Right can help assess and advise you on the ideal room size and setup based on your typical meeting types and frequency.
Different meeting objectives require different room configurations. Here are the most effective layout styles for various purposes:
Network Right can help you determine which layout best supports your meeting objectives or design multi-functional spaces that can easily transform between different configurations.
Furniture directly influences attendee comfort and productivity:
The design team at Network Right can select ergonomic furniture tailored specifically for your space, ensuring long-term comfort and usability.
Quality audiovisual (AV) equipment is essential for effective communication:
Our AV professionals provide seamless integration and installation services, enhancing the clarity and quality of your virtual and in-person communications.
Modern conference rooms leverage cutting-edge technology to enhance productivity and user experience:
Network Right specializes in seamlessly integrating these advanced technologies into your conference room environment, with comprehensive training and support to ensure your team can leverage their full potential.
Efficient connectivity underpins every successful conference room:
At Network Right, our experienced technicians ensure that all connectivity components are integrated seamlessly, creating a reliable and efficient meeting environment.
Optimal lighting and acoustics significantly elevate the meeting experience:
We provide custom acoustic and lighting solutions to ensure a distraction-free environment that supports clear communication.
Encourage active collaboration with intuitive and practical tools:
Our specialists at Network Right integrate these tools, enabling smooth collaboration tailored to your team’s workflow.
A well-designed conference room reflects positively on your brand:
Our experienced design consultants assist in creating visually appealing and professional environments aligned with your corporate identity.
Attendee comfort directly impacts productivity:
At Network Right, we provide expert recommendations and installations ensuring attendee comfort and meeting effectiveness.
Inclusivity enhances the meeting experience for everyone:
Our experts at Network Right guide you in creating accessible, inclusive environments that cater to diverse needs.
Regular maintenance ensures lasting functionality:
Our dedicated support team at Network Right provides ongoing maintenance, regular updates, and training to ensure your conference room remains at peak performance.
Partnering with Network Right ensures you achieve the perfect conference room, promoting productivity, comfort, and professional excellence for every meeting.
Mobile Device Management (MDM) has become essential for organizations managing remote and hybrid workforces. This guide provides a comprehensive framework for implementing MDM solutions across your organization, with specific focus on three leading platforms: Kandji, Mosyle, and Microsoft Intune. Key takeaways:
Mobile Device Management (MDM) involves remotely managing mobile devices such as smartphones, tablets, and laptops. MDM enables IT teams to:
MDM ensures compliance, security, and productivity without hindering employee experience.
Challenges:
Solutions:
Challenges:
Solutions:
Challenges:
Solutions:
MDM solutions help mitigate ransomware risks through:
The rise of hybrid work models introduces unique challenges and opportunities for device management. Organizations must balance flexibility with security and standardization.
Ensuring the longevity and effectiveness of your MDM requires ongoing effort. Consider these best practices:
Q: How long does a typical MDM deployment take?
A: Depending on organization size and complexity, a full MDM deployment typically takes 2-4 months from planning to complete rollout.
Q: How can we minimize user resistance during MDM rollout?
A: Clear communication about benefits, transparent policies, adequate training, and a phased approach with feedback collection help minimize resistance.
Q: What’s the best approach for BYOD (Bring Your Own Device) environments?
A: Use containerization features to separate personal and work data, implement clear privacy policies, and focus on protecting company data without being overly intrusive.
Q: How do we handle legacy devices that may not support modern MDM features?
A: Establish a hardware refresh timeline, implement compensating controls for legacy devices, and potentially limit their access to sensitive resources.
Q: What’s the recommended device-to-administrator ratio for effective MDM management?
A: While this varies by industry and complexity, a general guideline is one IT administrator can effectively manage 250-500 devices with modern MDM tools.
Q: Will MDM allow my employer to see my personal data?
A: Modern MDM solutions focus on securing company data and typically have limited visibility into personal content, especially with containerization technologies that separate work and personal data.
Q: What happens to my device if I leave the company?
A: Typically, only company data and applications are removed during offboarding, while personal data remains intact. The specific policy varies by organization.
Q: Will MDM slow down my device?
A: Modern MDM solutions are designed to have minimal performance impact. Some security features may have slight impacts, but severe performance degradation usually indicates a configuration issue.
Q: Can I opt out of MDM if I use my personal device for work?
A: This depends on your organization’s policies. Many companies require MDM for any device accessing corporate resources, though some may offer limited alternatives with restricted access.
Q: How do I get help if I have problems with my MDM-managed device?
A: Your organization’s IT help desk should be your first point of contact for MDM-related issues, as they have visibility into your device’s configuration and management.
Implementing an MDM solution can be challenging, but our expertise ensures your rollout is smooth and effective. We provide:
Our team specializes in guiding businesses through successful MDM deployments, ensuring smooth transitions and strong security. By partnering with us, you benefit from:
Working with experienced cybersecurity professionals ensures your MDM implementation addresses modern threat landscapes while supporting business objectives.
In conclusion, Mobile Device Management is a cornerstone of secure, efficient, and effective remote work. Selecting the right partner—Kandji for Apple automation, Mosyle for simplicity, or Intune for versatility—ensures your organization is ready to thrive securely in a remote-first world. Let our expertise simplify your MDM journey, providing peace of mind and enabling your business to focus on growth and innovation.
Video conferencing has become essential for modern businesses, enabling seamless collaboration across distributed teams. A well-designed conference room not only enhances productivity but also creates a professional impression for clients and partners. This guide will help you create an optimal video conferencing environment that minimizes technical disruptions and maximizes meeting effectiveness.
Who Benefits Most:
This comprehensive guide addresses the technical, environmental, and practical aspects of creating effective video conferencing spaces for organizations of all sizes.
A well-designed video conferencing space is an investment in productivity and collaboration. By carefully considering each aspect of the conference room design—from acoustics and lighting to technology selection and user experience—you can create a seamless meeting environment that enhances communication and reduces technology friction.
Remember that the most effective conference rooms balance technical capability with ease of use. The best technology is invisible, allowing participants to focus on the meeting content rather than the tools.
Ready to implement? Start with a thorough assessment of your current meeting patterns and pain points, then prioritize improvements that will have the most immediate impact on your team’s collaboration experience. Contact us today!
On a good day, leaving your space messy or disorganized can cause distractions and make easy tasks really difficult. But on a bad day, it could pose serious safety risks, which brings us to this topic: cable management.
When you walk into your office, the first thing you notice shouldn’t be a tangled mess of cables under or on your desk.
That said, effective cable management goes beyond mere organization; it enhances your workspace’s aesthetics and functionality. By adopting a few simple tools and techniques, you can transform your cluttered office into a model of efficiency and design.
But how exactly do you choose the right tools, and what are the best practices for laying out and maintaining your cables?
Cable management involves arranging and securing the cables connecting your tech and power sources. This enhances the aesthetics of your office and increases its functionality by preventing accidents and equipment malfunctions.
It’s an eyesore when you’re knee-deep in tangled cords, but that’s not all; you also risk tripping over loose cables or, worse, causing electrical shorts. Proper cable management can prevent these hazards and help extend the life of your cables by reducing strain. Additionally, it can make cleaning a breeze.
Thankfully, various tools are available for tackling unruly wires—cable sleeves, ties, clips, and channels guide and hold cables neatly along desks and walls. These simple solutions can drastically reduce clutter and minimize the risk of tangling.
Before improving cable management, you’ll need to evaluate your current setup to identify what changes are necessary. You can do that by answering the following questions:
Now that you’ve assessed your current setup, you need a strategic plan for organizing your cables effectively.
First, identify all the devices in your workspace that require power or data cables. Group them based on their location and function. This will give you a clear idea of where cable clusters are necessary and where you can minimize connections.
Next, consider the path your cables will take from the power source to each device. Choose the shortest and most direct routes to prevent tangling and reduce the cable length on the floor. If you’re dealing with many wires, consider segmenting them into manageable bundles. This keeps them organized and makes it easier to access a specific cable when needed.
Map out your plan, possibly with a simple drawing or a digital layout. Include where each device will sit and where the power sources are. This visual guide will serve as a blueprint when you start laying out your cables.
To manage your cables effectively, you’ll need the right tools. This involves selecting essential cable organizers that fit your specific setup and choosing quality materials that will stand the test of time and frequent use.
Selecting the right cable organizers can transform your workspace from chaotic to streamlined. Based on your specific needs, you need to assess the variety of tools available.
Choose wisely to maintain both aesthetics and functionality.
When selecting materials for your cable management tools, prioritize durability and flexibility to guarantee long-term effectiveness and ease of use. Opt for high-quality plastics or metals that can withstand wear and tear. Stainless steel clamps and nylon zip ties are both effective and resilient choices. They’ll not deteriorate easily over time, even in various environmental conditions.
Additionally, consider the material’s impact on your cables. Soft, flexible materials like silicone or rubber offer excellent grip without damaging the insulation of your wires. Avoid cheaper, rigid plastics that may break under pressure or become brittle with age.
Investing in the right materials ensures the longevity of your cabling system.
Beyond merely organizing your cables, you can keep your workspace sleek and organized by employing clever techniques to hide those cables effectively. One popular method is using cable sleeves. These flexible tubes bundle your cables together, minimizing clutter and keeping them out of sight. Even better, you can choose a sleeve that matches your room decor to maintain a cohesive look.
Another option is to install under-desk trays or raceways. These devices attach to the underside of your desk or along the edges, providing a hidden pathway for your cables. By routing your wires through these trays, you prevent them from dangling and creating a mess.
If you’re handy with tools, consider creating a false bottom in your desk drawers. This space can conceal power strips and excess cables, leaving only the necessary length visible for your devices.
For cables that must run along the floor, invest in floor cord covers. These come in various colors and materials, allowing them to blend seamlessly with your flooring. They hide cables, protect them from foot traffic, and reduce tripping hazards.
Although ensuring cables are organized or hidden properly keeps your office looking neat, it’s also important to maintain easy access to them for adjustments and troubleshooting. You need to guarantee that your setup doesn’t just look good but functions efficiently, too. So, consider using cable management accessories that allow quick access. Velcro straps, for instance, are a great choice. They securely hold your cables together but can be easily undone if you need to swap out a cord or reroute your setup.
You should also look into the placement of your cables. Running them along the edges of desks or through accessible under-desk trays can simplify access without disrupting the aesthetic. Avoid overly tight bundling; this makes it harder to pull a single cable out when needed and can damage the cables over time.
Labeling each cable is another effective strategy. When every cord is marked, you won’t waste time guessing which is which during upgrades or when troubleshooting issues. You can use simple tags or color-coded labels for clarity.
Dust and debris can affect the aesthetics of your workspace and interfere with the functionality of your cables. However, regularly inspecting and cleaning your cables prevent dust buildup and ensures they remain in the best condition. Hence, use a soft brush or a vacuum with a brush attachment to gently remove dust from the cables and their connectors.
It’s also important to check for signs of wear and tear. Look for any fraying, kinks, or bends in the cables that can compromise the efficiency and safety of your setup. If you spot any damage, replace the cable promptly to avoid potential hazards or failures.
Make sure your cables aren’t too tightly bound. Over time, tightly wound cables can strain the wires inside, leading to damage. Use Velcro straps instead of zip ties for a gentler approach that allows for easy adjustments and re-routing as needed.
Lastly, label your cables. This will help you identify them quickly and make future inspections and maintenance easier. You’ll know exactly which cable needs attention and when, streamlining your maintenance routine and keeping your office running smoothly.
One of the many benefits of a proper cable management solution is a marked improvement in safety; well-organized cables mean fewer tripping hazards and a reduced risk of electrical fires. This proactive approach can save you from potential accidents and costly repairs.
Additionally, an orderly workspace can greatly boost your productivity. When you’re not constantly detangling wires or tracking down connections, you can focus better on your tasks. This streamlined environment reduces stress and allows you to work more efficiently.
Aesthetically, tidy cables contribute to a professional atmosphere. Clients and colleagues will get a positive impression when they see a clean and organized office. This visual order can reflect positively on your work ethic and attention to detail.
Moreover, well-managed cables improve equipment performance and prevent overheating by ensuring good ventilation. This can extend the life of your electronic devices, offering you better functionality and delaying the need for replacements.
Mastering cable management isn’t merely about keeping your office tidy; it significantly enhances both the functionality and aesthetic appeal of your workspace. And with the right tools and strategies, you can mitigate potential hazards and significantly boost overall productivity.
Looking to elevate your office environment to the highest professional standards? Network Right is renowned for its comprehensive, professional IT services, ranging from cable management to security access systems and network setup. We offer tailored IT solutions that will optimize and secure your workspace.
Our team is on hand to provide you with strategic insights and local expertise that can transform your office’s infrastructure, fostering a professional atmosphere and peak device performance.
Contact us by filling out the form below. Let’s discuss how our services can make your office safer and more efficient.
If you’re a business leader at a growing startup, there’s a lot of work that requires your attention. It’s likely you’d benefit from a little less on your plate.
Many aspects of running a company do not require you to be physically present but still need to get done in order for your business to be successful– such as accounting, legal services, human resources management, logistics, and marketing. Add in tasks like IT support and infrastructure management, and it quickly becomes too much for one person or even a small team to handle.
Outsourcing to a virtual CIO is a great idea for startups and other small businesses that need maximum team productivity. Read on to learn what a vCIO is and how they can help your business streamline IT for your company.
A virtual CIO (Chief Information Officer) is an experienced IT professional who works remotely and provides technology management, strategic analysis, and planning services to clients. These experts can handle everything from network administration to cloud infrastructure and security audits to disaster recovery planning without requiring you to bring them on as full-time employees.
Sounds great—so what benefits can you expect from engaging a vCIO?
There are many reasons why outsourcing IT support can benefit your business:
So how do you know if vCIO is right for your company? Keep reading to find out.
If you’re looking to reduce costs, improve efficiency, and get more out of your technology, virtual CIO services may be the solution for you.
It’s time to consider a vCIO if:
You may be wondering, just how much does vCIO cost? Good question!
VCIO services typically cost between $100 and $200 a month per employee. When contemplating the cost of outsourcing your IT services, it’s important to assess the price of not outsourcing them.
A few thoughts to consider:
In order to fully benefit from vCIO services, it’s important to have a plan and determine exactly what you expect from the services. Company management will need to carve out time to engage with the IT personnel– leaving IT tasks out of sight and out of mind once you have someone in charge of it will not yield the best outcomes.
Management and other company leaders should consider the following:
When contemplating what you expect from vCIO services, here are some key points to consider:
With these questions in mind, your vCIO will be better equipped with your team’s expectations, and they’ll have a starting point from which to make recommendations that align with your leadership’s mission and vision for the company.
When you choose vCIO services, you’ll have access to a team of experts with experience in a variety of industries and types of technology. Outsourcing to experts will free up your team to focus on the things they do best–rather than playing IT backup.
Network Right offers scalable services according to the needs of your company. Contact us to learn how we can help relieve your team of IT tasks, improve your technology processes, and prevent IT disasters.
